What Makes for a Successful Conference Room Design?

Improve Employee Efficiency and Collaboration with a Professional Installation

Now is the perfect time to start rethinking how you approach the conference rooms in your Baton Rouge, LA, business. During the last few years, companies have had to adapt to new ways of doing business. As a result, you need to prepare to deal with a hybrid workforce, fewer business trips, and higher client expectations.

Relying on outdated technology in your conference rooms will reduce efficiency, employee morale, innovation, and client retention. Instead, get a step ahead of the competition with a professional conference room design.

What should you look for when upgrading your conference room? Keep the focus away from specific devices that interest you. Instead, ensure the design you choose accomplishes all the following goals.  

SEE MORE: 3 Ways Conference Room AV Makes Meetings More Productive

Reliability

Above all, reliability needs to be the number one priority for your conference room design. Every device needs to turn on and perform its relevant functions every time. Most of the choices that your AV professional makes during the design phase are with this in mind.

Each device is precisely vetted to ensure its compatibility with others in the room. Before installation, your professional will draft a document defining wiring needs and equipment locations for AV, networking, lighting, and more.

Special attention goes to your network not only for clear communication between devices but for optimal video calls. Make your conference room future-proof with networking bandwidth for high-resolution audio and 4K video. Enhancing your bandwidth will result in better signals and less lagging or dropped calls that could ruin client calls, employee brainstorming, or quarterly reviews.

AV Quality

The second thing you want to focus on is the quality of your audio and video. Our team will advise you on the display, speaker and microphone models that will work best for your business applications. We work only with best-in-class manufacturers like Screen Innovations and Origin Acoustics.

But even the best brands underperform if not utilized properly. Design plays a huge part in getting your entire room to work to its full potential. Microphones need to be strategically laid out to hear everyone efficiently, and displays need to be placed within eyesight of every participant.

The speaker layout is even more complex. When you have microphones and speakers in the same area, there is always the danger of feedback. You must carefully consider the speaker and signal direction to avoid it. The right layout also lets everyone hear each other without large variations in volume or quality.

Ease of Use

Now it's time for the finishing touch of any successful conference room design: control. Does your team have an easy way to manage the AV, lighting, and climate systems in the room? Leaving out this part will result in state-of-the-art technology that never gets used.

Every conference room design should include an automation platform that lets you control the room from mobile apps, dedicated touchpads and on-wall keypads. Whether you want to close the shades to avoid glare or have remote participants share content on screen, it’s a seamless experience for everyone involved.

Leverage these intuitive control options to achieve the last goal of a successful conference room design: versatility.  Set up preset settings for different applications (training, job interviews, client nurture calls) and pull them up with one button press when you're ready to start.

Are you interested in a cutting-edge conference room design for your office space? To get started, all you have to do is set up a one-on-one consultation with our team by giving us a call, filling out our contact form, or chatting with us below.